Run the numbers on your event
before you sign the contracts.
Forecast revenue, track costs, and see your break-even. Two templates: full conference modelling or a lighter meetup workspace. One account, every scenario, any currency.
Built for the awkward conversation with finance.
The four things organisers actually need a model for, without building yet another spreadsheet.
Min and max prices, not single guesses.
Every ticket tier and sponsor package carries a price range, so your forecast is a band - conservative through optimistic - not one optimistic line in a deck.
Venue, catering, security, A/V, marketing.
Drop line items into the right bucket and watch the total settle against revenue in real time. No formulas to break, no copy-paste between tabs.
Pick the currency you actually invoice in.
Twelve currencies supported out of the box. The numbers are yours; the symbol just follows them around the page.
One event, many "what if"s.
Save a baseline, fork a stretch case, share a worst-case with your sponsor lead. Everything persists to your account so you can come back to it next quarter.
Two templates, picked at creation.
Some events are sponsorship-funded weekenders; others are a hundred people in a co-working space on a Wednesday. We don't pretend those need the same form.
The full model
Multi-day events with ticket tiers (min/max pricing), sponsor packages, add-ons, scenario projections, break-even analysis and a weekly cashflow timeline. VAT mode, multi-currency, per-attendee economics.
- Tickets, sponsors, add-ons
- Venue · catering · security · A/V · marketing · additional
- Pessimistic / Realistic / Optimistic scenarios
- Break-even card and cashflow timeline
The lighter one
Recurring single-evening events. Capture edition number, time, capacity and talks; add as many ticket tiers and sponsors as you need. No scenarios, no cashflow timeline — fast to fill, easy to copy forward into next month's edition.
- Tickets and sponsors (single price each)
- Venue · refreshments · food · swag · materials · speakers
- Edition number, start time, capacity, talks
- "Copy from previous meetup" to fork next month
Three steps from blank page to forecast.
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1
Create an event
Pick conference or meetup; set name, dates, location, currency. For meetups, also edition number, time, capacity and talks. Sixty seconds.
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2
Plug in your numbers
Ticket tiers with min/max prices, sponsor packages, add-ons, and cost line items. Adjust until it feels honest.
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3
Read the band
Revenue range, total cost, net range. Share the page or the numbers, the model is yours.
Built by someone who's been on the other side of the sheet.
I've spent years in IT, but I've also spent more weekends than I can count co-organising community and commercial conferences: AWS Community Day Poland, DevOpsDays Kraków and DevOpsDays Warsaw, KCD Warsaw, CND Warsaw, plus a steady drip of meetups across different cities.
At one point I was juggling four events at the same time, and each one came with its own cost spreadsheet someone else had written. Different tabs, different formulas, different assumptions. Some were overcomplicated, some were too simple to trust. None of them agreed on what "estimated cost" actually meant. I admitted to myself: I'd had enough of sheets.
So I went looking for an off-the-shelf tool, something simple, honest, and cheap enough to start with on a whim. I couldn't find one. Everything was either a full-blown event-management platform with a sales call attached, or a free spreadsheet template that turned into the same mess within an hour.
So here it is. A small, focused workspace for the one question every organiser actually starts with: can this event break even?
Buy me a coffee.
estimate.events is built and maintained by one person. It's free, no ads, no email harvesting, no dark patterns. If it saved you a Saturday of spreadsheet wrestling, a coffee keeps the UpCloud bill paid and new features landing.
One-off or recurring — your call. No login required to support.